MUN Travel
Conference and Travel Communications:
- Invitations for conferences will go directly to the student from the advisors.
- If the student accepts the invitation, he/she will sign and return it to the advisors.
- Details regarding the conferences and payments will be sent to parents via email.
- Payments may be made on line through the MBX website or by check and deposited into the PIG (secure safe in the MUN classroom). Payments MUST be made by the due date on the invitation or your student will not be permitted to attend. NOTE: Checks should be made payable to 'MBX Foundation' with the student's name and conference noted on the Memo line.
Travel Conference FAQs:
Mira Cost Model United Nations – Travel Conference Trip Policies
Mira Cost Model United Nations – Travel Conference Trip Policies
What can I expect when my student receives an invitation to a travel conference?
All travel conference invitations are issued directly to the student. To accept, the student must sign the invitation provided by the advisors and pay a deposit by the date indicated on the invitation. Approximately 30 days prior to the departure date, an invoice for the balance due as well as basic trip information will be sent to parents by the MUN Booster Board Travel Coordinator. More detailed trip information is sent approximately 2 weeks prior to departure.
What do parents pay for?
The trip cost includes airfare, accommodations, conference fees, and some meals (specified for each trip). Additional expenses, including luggage fees, other meals, excursion fees, and spending money, are the responsibility of the student. All travel is arranged by the advisors and is booked as group travel. This allows for ticketing and boarding passes to be issued together and facilitates the use of group check in. Parents may not book separate air arrangements for their students, including the use of airline miles. In most cases, airline miles are not awarded on group travel.
NOTE: The total trip cost is an estimate. In some circumstances, unanticipated additional costs may be incurred during the trip. If this occurs, you will be notified of the additional charges as soon as possible and billed accordingly.
What if students cancel?
Please be aware that trip deposits are non-refundable. Cancellations made prior to airline ticketing may be refunded if we are able to reassign your student’s spot on the trip. If you cancel after airline ticketing, and a replacement is found for your student’s spot, we will refund your balance paid minus any applicable change fees. Certain airlines will not allow name changes on tickets. In those cases, no refund will be issued.
What if payment is not received?
All balance due charges must be received by the date indicated on the invoice. If the invoice is not paid in full at least 5 business days prior to departure, the student will be removed from the trip and all amounts paid will be forfeited. There will be a fee for returned checks of $25.00. Additionally, future payments will have to be made in cash or by cashier’s check/money order.
What if my student has schedule conflicts? Can my student fly out separately?
Generally, no deviations from the group’s travel itinerary will be permitted. Conflicts may be discussed with an advisor and accommodations made on a case by case basis.
What is the Code of Conduct?
Students must adhere to a strict code of conduct during all school sponsored trips. A violation of the code may result in the student being sent home at the parent's expense.
What if I have concerns about trip safety or supervision?
Trips are designed to provide the students the opportunity to experience the environment and surrounding area of the conference host city, build team spirit, and promote independence. There may be times when your student is touring the city with a group of other students. If you have questions or concerns about trip safety or supervision, please ask an advisor PRIOR to accepting the invitation.
All travel conference invitations are issued directly to the student. To accept, the student must sign the invitation provided by the advisors and pay a deposit by the date indicated on the invitation. Approximately 30 days prior to the departure date, an invoice for the balance due as well as basic trip information will be sent to parents by the MUN Booster Board Travel Coordinator. More detailed trip information is sent approximately 2 weeks prior to departure.
What do parents pay for?
The trip cost includes airfare, accommodations, conference fees, and some meals (specified for each trip). Additional expenses, including luggage fees, other meals, excursion fees, and spending money, are the responsibility of the student. All travel is arranged by the advisors and is booked as group travel. This allows for ticketing and boarding passes to be issued together and facilitates the use of group check in. Parents may not book separate air arrangements for their students, including the use of airline miles. In most cases, airline miles are not awarded on group travel.
NOTE: The total trip cost is an estimate. In some circumstances, unanticipated additional costs may be incurred during the trip. If this occurs, you will be notified of the additional charges as soon as possible and billed accordingly.
What if students cancel?
Please be aware that trip deposits are non-refundable. Cancellations made prior to airline ticketing may be refunded if we are able to reassign your student’s spot on the trip. If you cancel after airline ticketing, and a replacement is found for your student’s spot, we will refund your balance paid minus any applicable change fees. Certain airlines will not allow name changes on tickets. In those cases, no refund will be issued.
What if payment is not received?
All balance due charges must be received by the date indicated on the invoice. If the invoice is not paid in full at least 5 business days prior to departure, the student will be removed from the trip and all amounts paid will be forfeited. There will be a fee for returned checks of $25.00. Additionally, future payments will have to be made in cash or by cashier’s check/money order.
What if my student has schedule conflicts? Can my student fly out separately?
Generally, no deviations from the group’s travel itinerary will be permitted. Conflicts may be discussed with an advisor and accommodations made on a case by case basis.
What is the Code of Conduct?
Students must adhere to a strict code of conduct during all school sponsored trips. A violation of the code may result in the student being sent home at the parent's expense.
What if I have concerns about trip safety or supervision?
Trips are designed to provide the students the opportunity to experience the environment and surrounding area of the conference host city, build team spirit, and promote independence. There may be times when your student is touring the city with a group of other students. If you have questions or concerns about trip safety or supervision, please ask an advisor PRIOR to accepting the invitation.